Privacy Policy

1. Introduction

Biscayne Bay Advisory ("BBA," "we," "us," or "our") is committed to protecting the privacy and confidentiality of personal information entrusted to us by our clients, prospective clients, and website visitors. This Privacy Policy describes how we collect, use, store, and protect your information in connection with our tax advisory, tax preparation, bookkeeping, and accounting services.

By using our website at biscaynebayadvisory.com or engaging our services, you acknowledge that you have read and understand this Privacy Policy.

2. Information We Collect

We may collect the following categories of information depending on the nature of our engagement:

• Contact information: name, email address, phone number, and mailing address
• Tax identification numbers: Social Security numbers, Individual Taxpayer Identification Numbers (ITINs), Employer Identification Numbers (EINs), and foreign tax identification numbers
• Financial information: income records, investment statements, bank account details, real estate holdings, and business financial records
• Citizenship and residency information: passport details, visa status, residency history, and immigration documentation relevant to tax status determinations
• Website usage data: IP address, browser type, pages visited, and referring URLs, collected through standard web analytics

3. How We Use Your Information

We use personal information exclusively for the following purposes:

• To provide tax advisory, tax preparation, bookkeeping, and accounting services as described in your engagement letter
• To prepare and file tax returns and information reports with the IRS and relevant state or foreign tax authorities on your behalf
• To conduct cross-border tax diagnostics and produce advisory memoranda
• To communicate with you regarding your engagement, including scheduling, document requests, and deliverables
• To comply with our professional and legal obligations, including record retention requirements
• To respond to inquiries submitted through our website

We do not sell, rent, or trade your personal information to third parties. We do not use your information for marketing purposes unrelated to our services.

4. Information Sharing & Disclosure

We may share your information only in the following circumstances:

• With tax authorities (IRS, state agencies, foreign tax authorities) when required to fulfill our engagement, and only with your prior authorization or as required by law
• With third-party service providers who support our operations (e.g., our secure client portal provider, cloud storage), subject to confidentiality agreements
• When required by law, regulation, subpoena, or court order
• With your written consent, to other professional advisors (attorneys, financial planners) involved in your planning

5. Data Security

We maintain administrative, technical, and physical safeguards to protect your personal information. These include:

• Encrypted file transfer and storage through our secure client portal
• Access controls limiting information to authorized personnel only
• Secure, encrypted email communications for sensitive documents
• Regular review of security practices in accordance with professional standards

While we take reasonable measures to protect your information, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security.

6. Data Retention

We retain client records for a minimum of seven (7) years from the date of the last engagement, consistent with IRS record retention guidance and professional standards. Tax returns and supporting workpapers are retained for the applicable statute of limitations period plus one year. Upon request, we will return original client documents and can discuss destruction of copies in accordance with applicable law.

7. Your Rights

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information, subject to our legal and professional retention obligations
• Withdraw consent for specific uses of your information, where applicable

To exercise these rights, contact us at email us.

8. Cookies & Website Analytics

Our website may use standard analytics tools to understand how visitors interact with our site. We do not use cookies for advertising or tracking purposes. We do not engage in behavioral targeting or retargeting.

9. Third-Party Links

Our website may contain links to third-party resources for informational purposes. We are not responsible for the privacy practices of external websites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised effective date. Continued use of our website or services following any changes constitutes acceptance of the updated policy.

12. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

Biscayne Bay Advisory
Email: email us
Miami, Florida